SoftCo Compliant Archive provides document capture, certified secure storage, immediate document retrieval and full lifecycle management, automating a wide range of processes throughout organizations, ensuring all compliance obligations, including region and industry-specific, are met. The solution is ISO 27001 and SÄHKE2 certified and incorporates Content Addressable Storage (CAS) and Digital Fingerprint technology ensuring all content meets regulatory compliance obligations such as GDPR, AML, KYC and IRS. SoftCo Compliant Archive provides intelligent storage and powerful search tools for vast quantities of multiple document types, stored securely with strict access control.
SoftCo Compliant Archive indexes and categorizes all documents at the capture stage and the platform’s CAS technology ensures that they are instantly available on fast magnetic media while also meeting regulatory and compliance obligations. SoftCo Compliant Archive provides full lifecycle management of all documents, from initial storage, to search and retrieval, auditing and reporting, through to the option to digitally ‘shred’ documents at the end of the defined lifecycle based on precise criteria in accordance with GDPR regulations.
Capture and store all paper, PDF, and electronic documents in one secure location.
Provide compliant fast search and retrieval with Content Addressable Storage technology.
Strict configurable access control and encryption security, to meet the stringent regulatory requirements.
Digital Fingerprint technology ensures authenticity and full audit trail of original documents.
Comprehensive lifecycle management from storage, to retrieval, auditing and intelligent archive.
Configurable GDPR Retention Workflow based on retention criteria.
SoftCo Compliant Archive provides an ISO 27001 certified central repository for storing all of your documents across your organization, from HR documents to vendor contracts to TAX/VAT forms. The platform handles documents in a variety of formats including paper, email, PDF, XML and EDI.
SoftCo Compliant Archive’s Content Addressable Storage capabilities, built on a standard Microsoft infrastructure using fast magnetic media, ensure all of your documents are indexed and categorized at the time of capture, creating a compliant and flexible fast search and retrieval process.
Powered by Single Instance Storage technology, the system prevents any duplicate files from being stored, which maximizes processing speeds and further enhances your search and retrieval process.
SoftCo Compliant Archive secures your documents by restricting access and permissions. Your business users must enter unique login details in order to access the archive. Permissions are also restricted through PDF controls over editing, copying and printing of documents. Encryption technology provides the option to comprehensively protect the archive to further meet the stringiest regulatory requirements.
Unique Digital Fingerprint technology ensures the authenticity of original, unaltered documents and provides a full audit trail over the entire lifecycle. The audit trail gives full transparency over who, how, and when the information was captured, retrieved and processed. This functionality is vital for regulatory compliance and SoftCo Compliant Archive is SÄHKE2 certified. Comprehensive audit trails reduce the time required to prepare for both internal and external audits.
SoftCo Compliant Archive delivers fully automated lifecycle management for all of your documents, including vendor contracts, from initial storage, to search and retrieval, auditing and reporting, right through to renewal, in the case of contracts. Where documents have defined lifecycles the solution incorporates intelligent digital shredding.
All information is stored in the SoftCo Compliant Archive in compliance with all regulatory requirements including SÄHKE2 and ISO 27001. With GDPR Retention Workflow, your documents are retained or removed from storage and digitally shredded. The workflow is configurable depending on retention dates, the purpose of keeping a document or the subject’s consent for keeping personal data. SoftCo Compliant Archive sets alerts for documents expiring beyond their retention policy.